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Policy DJ - References & Letter of Rec

Policy DJ - References & Letters of Recommendation (PDF)

Issue Date: December 18, 2019

Citations Updated: December 15, 2021

Required Employment Reference Check 

For purposes of this section: 

“Physical abuse” and “Sexual abuse” have the same meanings as defined in Utah Code § 80-1-102

“Child” means an individual younger than 18 years of age. 

“Qualifying position” means paid employment that requires the employee to directly care for, supervise, control, or have custody of a child. 

“Unsupervised volunteer assignment” means a volunteer assignment that allows the volunteer significant unsupervised access to a student. 

“Potential volunteer” means an individual who has (1) volunteered for (but has not been given) an unsupervised volunteer assignment and (2) has worked in a qualifying position within the prior three years. 

Before hiring any employee or considering a prospective volunteer for an unsupervised volunteer assignment, the District shall require the applicant to identify any qualifying position employers (at any time) and shall require the potential volunteer to identify any qualifying position employers within the past three years. The District shall require the applicant or potential volunteer to sign a release authorizing qualifying position employers to disclose information regarding any employment action taken or discipline imposed for physical abuse or sexual abuse of a child or of a student. The District shall then request information on such employment actions or discipline from the most recent qualifying position employer of the applicant or prospective volunteer. If the applicant or prospective volunteer does not sign the required release, the District shall not hire the applicant or give the prospective volunteer an unsupervised volunteer assignment. 

The District shall also obtain information from an applicant or prospective volunteer as provided for in Policy DAC, Employment: Background Checks and may request such other information, consistent with state or federal law, as may be appropriate in evaluating the applicant or prospective volunteer. 

Utah Code § 53G-11-410 (2021) 

Who May Give Information Regarding Ex-Employees 

The Superintendent or the principal of a school in which an employee previously worked may provide information in response to requests by prospective employers of former employees. 

Information to be Given to State Board of Education 

The District shall upon request provide to the State Board of Education a recommendation or other information which has significance in evaluating the license of an educator or education license holder or the potential licensure of an education license applicant. 

Utah Code § 53E-6-402(2) (2019) 

Information that May Be Given 

Information may be provided which could have significance in evaluating the employment or licensure of an employee, including: 

1. The dates of commencement and end of employment in the school district; 

2. Whether the job performance was rated excellent, good, satisfactory, needs improvement or unsatisfactory in evaluations during the last two years of employment, or any like rating of performance; 

3. Any statements in the employee file regarding professional conduct; 

4. Any reasons stated for termination of employment or probation; and 

5. Any statements regarding sexual harassment or conduct that may be criminal in nature if charges were actually filed. 

Utah Code § 53E-6-402 (2018) 

Letters of Recommendation 

The Superintendent or a school principal having had administrative duties in relation to a former employee may provide a “letter of recommendation” for use by a former employee which assesses the job performance and professional conduct of the former employee.